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Project Coordinator
Other
London, United Kingdom

About


Project Coordinator / Operations Assistant / Junior PM - URGENT START

Background

Here at Lively we are on a mission to create and build a new breed of agency so please appreciate this when applying. We are a global agency however that does not mean we have large offices all over the world, in fact, it is the opposite. We have a core operation based out of the UK and then we have satellite operations within the US and Europe and we are looking for agile, independent and creative talent that are happy to work on their own as much as within an agency environment.

Job Overview

As Project Coordinator / Operations Assistant / Junior PM you will have a dual role, supporting the Project Manager with administrative support for physical and digital project delivery, coupled with supporting the Chief Operations Officer with ad hoc operational tasks. This role is the heart of any project, really driving project efficiency and acting as the go to person for administrative support across the business. 

Responsibilities and Duties

  • Building out projects within our project management software - Monday.com
  • Creating templates for project teams 
  • Diary management for the project teams, to include meeting requests, agendas, meeting minutes and defining action points 
  • Venue research 
  • Third-party supplier research, hosts, speakers, entertainment, 
  • Competitor Research and Insight Comparison
  • Raising purchase orders through our project finance software 
  • Providing timely project reports for the Project Manager, through our finance 
  • Document control, formatting and version control 
  • Ensuring efficient storage of documents across various internal and external platforms (Teams/Google etc) 
  • On-site management and delivery (virtually or physically)
  • Chasing teams for time reconciliations/completion of timesheets 
  • Post project analysis and reporting 
  • Ad hoc office/operations support such as setting up new starters on systems and software 
  • Booking office space/meeting rooms 

Experience

  • 3+ years experience across the above duties
  • Project management including managing teams 
  • Physical and digital event management and delivery 
  • Experience with digital content production and broadcast 
  • Both B2B and B2C client work
  • Experience of monday.com project management software 
  • Excellent problem solving, attention to detail and presentation skills


Please apply with CV and cover letter to hello@lively.agency


At Lively you’ll be part of a culture built on respect – one that recognises the unique talents of everyone on the team. We’re proud of the differences that make us all unique and we support unity, acceptance and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.