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Production Coordinator
Commercial Production
New York, United States


We are looking for an enthusiastic, detail oriented and motivated Production Coordinator to join our team. In this role, you will maintain production schedules as well as handle a variety of other tasks from bidding through delivery that ensure productions run smoothly.



In addition to being a highly-organised multitasker with excellent interpersonal and communication skills, the following skills are a must:


·      Familiarity with all aspects of production to facilitate effective communication

·      Superb organizational skills and time management

·      Capable of meeting deadlines and working with daily time constraints

·      Talent for anticipating needs

·      Adept at general administrative tasks like budgeting, data entry, and word processing

·      Keen interest and understanding of CGI, Photography, Design & Print workflow and related practices

·      Understanding of live-action shoots, planning and production techniques

·      Experience working directly with clients/directors

·      Proficient use of Microsoft Office - Word, PowerPoint, Excel

·      Practical understanding of Adobe Photoshop, InDesign, Acrobat

·      Willingness and ability to travel for work-related events. 



·      Support the Production team in the fluid running of the department, including note taking at various meetings and undertaking thorough follow up.

  • Ability to assist artists with resourcing and tasks when their project manager is not there
  • Provide telephone coverage; take messages and direct calls
  • Aid in holding and booking freelancers, negotiating rates, bookings, payroll set up and paperwork
  • Organize and maintain the Production calendar
  • Organize catering and provide hospitality during agency and client visits
  • Oversee all staff is efficiently entering and submitting timesheets
  • Be proactive team player to help Project Managers to drive projects from concept to closure, ensuring that standard processes and procedures are followed
  • Liaising among different departments keeping lines of communication open and Production Department updated on work status on a daily basis
  • Use Sales and bidding software to input and update opportunities, bids, new client contacts and to monitor the development of any project throughout its lifecycle