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About

We are looking for an enthusiastic, detail oriented and motivated Production Coordinator to join our team. In this role, you will maintain production schedules as well as handle a variety of other tasks from bidding through delivery that ensure productions run smoothly.

 

Requirements

In addition to being a highly-organised multitasker with excellent interpersonal and communication skills, the following skills are a must:

 

·      Familiarity with all aspects of production to facilitate effective communication

·      Superb organizational skills and time management

·      Capable of meeting deadlines and working with daily time constraints

·      Talent for anticipating needs

·      Adept at general administrative tasks like budgeting, data entry, and word processing

·      Keen interest and understanding of CGI, Photography, Design & Print workflow and related practices

·      Understanding of live-action shoots, planning and production techniques

·      Experience working directly with clients/directors

·      Proficient use of Microsoft Office - Word, PowerPoint, Excel

·      Practical understanding of Adobe Photoshop, InDesign, Acrobat

·      Willingness and ability to travel for work-related events. 

 

Duties

·      Support the Production team in the fluid running of the department, including note taking at various meetings and undertaking thorough follow up.

  • Ability to assist artists with resourcing and tasks when their project manager is not there
  • Provide telephone coverage; take messages and direct calls
  • Aid in holding and booking freelancers, negotiating rates, bookings, payroll set up and paperwork
  • Organize and maintain the Production calendar
  • Organize catering and provide hospitality during agency and client visits
  • Oversee all staff is efficiently entering and submitting timesheets
  • Be proactive team player to help Project Managers to drive projects from concept to closure, ensuring that standard processes and procedures are followed
  • Liaising among different departments keeping lines of communication open and Production Department updated on work status on a daily basis
  • Use Sales and bidding software to input and update opportunities, bids, new client contacts and to monitor the development of any project throughout its lifecycle